Outlook Email & Calendar

Calendar Tutorials

What is Outlook Calendar?{expander}

What is Outlook Calendar?

Outlook calendar is a digital calendar where you can set reminders for your class schedule, work schedule, and other events. 

Who uses Outlook calendar?

Staff, faculty, and students use Outlook Calendar to manage their time.

How can I use the Outlook Calendar?{expander}

Outlook Calendar can be useful to keep track of where you need to be. Track your class, work, and home schedule using your Outlook Calendar to easily remind yourself of your time-commitments. The neat thing about electronic calendars is that you can access them from your phone, computer, or tablet. Plus you can update them on the go, and even share your calendar with others. 

Here are a few ways you can take advantage of the Outlook Calendar: 

  • Add your class and work schedule to know where you need to be at all times
  • Schedule meetings with support staff using outlook calendar
  • Schedule meetings with your club organizations or study groups

Check out this Microsoft Support video to learn how: https://www.microsoft.com/en-us/videoplayer/embed/RE3DHqP?pid=ocpVideo1-innerdiv-oneplayer&postJsllMsg=true&maskLevel=20&reporting=true&market=en-us

Responding to Calendar Invites{expander}

This table is intended to be used for

  • Meeting invites from your academic advisors, student support staff, and your professors. 
  • Event invites from programs you may be a part of such as the College Assistance Migrant Program (CAMP) or Trio S3, CRESENT, EAGLES, Adelante STEM, and other campus event announcements sent via email. 

Use this table if you use the Outlook Web App

 

Meeting Invite: Meeting times can usually be changed to fit the availability of those invited.

Event Invite: Event times are usually selected in advance and the time and date are set.

Accept

If the time works for you and you will be attending the meeting, select "ACCEPT" and "Send the response now".  The meeting will be added to your calendar.

Select "Accept" when you plan on attending the event

Decline

If you do not plan on attending the meeting, select "DECLINE" and "Edit the response before sending". An email message will open, let the sender know you no longer need the meeting and click send.  

Select "Decline" when you do not plan on attending the event

Tentative

If the meeting time does not work for you and you want to reschedule, select "Tentative" and "Edit the response before sending". An email message will open, let the sender know there is a time conflict, but that you want to reschedule, include your availability.

Select "Tentative" when you plan on attending the event but are not 100% sure you will make it.

Use this table if you use the Desktop Outlook App

 

Meeting Invite: Meeting times can usually be changed to fit the availability of those invited.

Event Invite: Event times are usually planned in advance and the time and date are set.

Accept

When the time works for you and you will be attending the meeting select "ACCEPT" and "Send the response now" . The meeting will be added to your calendar.

Select ‘Accept’ when you plan on attending the event

Decline

If you do not plan on attending the meeting, select "DECLINE" and "Edit the response before sending". An email message will open, let the sender know you no longer need the meeting and click send.

Select ‘Decline’ when you do not plan on attending the event

Propose New Time

If the meeting time does not work for you but you would like to reschedule the meeting, select "Propose New Time" and "Tentative and Propose New Time". Enter the your proposed time, and click send.

Select ‘Tentative’ when you plan on attend the event but are not 100% sure you will make it.