Job Description

Work with the Registrar's office staff, students and visitors * Perform a variety of duties not limited to: making copies, retrieving information, mail, and data entry, filing and answering phones, use of Jotform and Jenzabar One software to organize and file electronic documents, assisting with commencement preparations.* Carry out instructions and provide directions to others that may include pulling files when requested, changing file labels, perform with high degree of accuracy and timeliness. * Use of computer * Expectation of maintaining strict confidentiality at all times. * Mail: pick up, deliver and sort mail. * Commitment to correct errors, participates in solutions, and receives feedback * Other duties as assigned.

Educational Benefits

Knowledge of the Registrar's office function within the University setting * Acquire high degree of accuracy, attention to detail, commitment to take accountability for errors and participate in correction of any and all errors. * Work and understand how to perform in a professional, and customer oriented office in addition to interaction of other teams within the Student Services Building.

Minimum Qualifications

Basic Office Skills – Familiarity with Microsoft Office (Word, Excel, Outlook) and Google Suite (Docs, Sheets, Gmail). Confidentiality & FERPA Compliance – Must handle student records confidentially and follow FERPA regulations. Communication & Customer Service – Strong verbal and written communication skills for interacting with students, staff, and faculty. Attention to Detail – Must be organized and accurate when handling data entry and record-keeping.

2026 Registrar Office Assistant Job Description .docx

Job Summary:

Toppenish High School is seeking responsible, reliable, and motivated Work-Study Students to assist with various athletic event duties, including game setup, tear down, ticket sales, clock operation, and supervision. This position provides students with valuable experience in event coordination, customer service, and sports management, while also supporting our athletic programs.  To be eligible for this position, students must work with their college/university Financial Aid Office and meet federal and school qualification and criteria.  This is NOT funded by the Toppenish School District. This position is Off Campus and requires the student to commute. 

Key Responsibilities:

• Game Setup:
• Assist with setting up sports equipment and supplies before games, including goals, nets, benches, and other field/court equipment.
• Ensure all necessary items (such as score sheets, water bottles, etc.) are ready for teams, referees, and coaches.
• Help set up and organize the venue (gym or field) for spectators, including arranging seating, signage, and any other required items.
• Game Tear Down:
• Assist with the breakdown of equipment after events, ensuring all items are properly stored or returned to their designated areas.
• Help clean and organize the game venue including putting away supplies.
• Ticket Sales:
• Sell tickets to spectators at athletic events, maintaining accurate records of tickets sold.
• Provide friendly customer service to attendees, answering questions and ensuring smooth entry into the event.
• Handle cash and ticketing systems responsibly, making sure all transactions are accurately processed.
• Clock Operator:
• Operate the game clock and scoreboard for various sports events (basketball, volleyball, etc.) as directed by the game officials.
• Ensure accurate tracking of time, fouls, and scores during the event.
• Communicate with referees and coaches as necessary to keep the game running smoothly.
• Supervisor Support:
• Assist the Game Supervisor in overseeing the general operations of the event, ensuring that everything runs on time and in accordance with safety protocols.
• Monitor behavior and help ensure that spectators and participants are adhering to school policies.
• Be available to help resolve any issues or questions that may arise during the event.

Qualifications:

• Must be a student eligible for the work-study program.
• Strong communication and customer service skills.
• Ability to work well independently and as part of a team.
• Dependability and a strong sense of responsibility.
• Comfortable working in a fast-paced, public environment.
• A positive attitude and willingness to learn.
• Previous experience in event setup, sports, or customer service is a plus but not required.

Physical Requirements:

• Ability to lift and carry sports equipment (up to 25 lbs).
• Ability to stand, walk, and assist with setup or tear down for extended periods.
• Ability to work in both outdoor and indoor settings with appropriate attire based on weather conditions.

Work Schedule:

• Flexible hours based on event schedules, including evenings and weekends.
• Expected to work 2-8 hours per event, depending on the game schedule.
• Maximum hours per week = 19, per university guidelines. 

Compensation:

• Work study rate, as determined by your sponsoring school.